Graduate School Academic Forms

Academic Forms

You can use these forms to facilitate a variety of transitions. These include requesting program acceleration, changing your student status, extending the time limit for degree completion, obtaining prerequisite overrides, transferring between programs or institutions, or preparing for graduation.


Please note: Submission of any form does not automatically signify approval. Official approval is not granted until signatures are obtained from the Graduate Director and Associate Dean of the Graduate School. Students will be notified by the Graduate School Office via email once the form is officially approved.

Change of Status

Non-matriculated students may take up to 12 credits before applying for matriculation.  Students currently registered in the Graduate School at Rutgers-Camden as non-matriculated students who wish to change their status to matriculated must complete this form. This form requires the approval of your graduate director and the Associate Dean of the Graduate School.

Degree Time Limit Extension

Students are expected to complete their degree within the time frame listed in the Graduate Catalog. Students wishing to apply for an extension must fill out the Degree Time Limit Extension Application. This form requires the approval of your graduate director and the Associate Dean of the Graduate School.

If a Ph.D., post-qualifying student needs to extend their degree time limit, they must complete the PhD (Post-Qualifying) Degree Time Limit Extension form. This form requires approval of your dissertation committee chair, graduate director and the Associate Dean of the Graduate School.

G-Prefix Approval

Undergraduate students enrolled in an accelerated degree program may enroll in graduate-level courses. Students must submit the Accelerated Degree GPrefix Approval form in order to ensure that they receive double credit for their courses. Independent Study courses are not included under this policy. Approval must be gained prior to the semester in which the student enrolls in the course.

Graduate students may enroll in up to two upper-level (300 or 400 level) undergraduate courses for graduate credit with the approval of the course instructor, graduate program director, and Associate Dean of the Graduate School by submitting the Graduate GPrefix Approval Form.  Approval must be gained prior to the semester in which the student enrolls in the course.


All graduation information including policies, required forms, and deadlines are listed on the Graduation page.

Health Insurance Enrollment/Waiver

Full-time students are required to have health insurance. If students already have health insurance, the student health insurance may be waived each semester. Also, part-time students are eligible but are not required, to enroll in student health insurance. Deadlines and additional information regarding student health insurance for domestic students may be found on the health insurance page.

Part-time students who are in their last semester and have had full-time student health benefits the semester previously may take advantage of the PT-considered FT option for student health insurance. They will need to complete and submit the Less than FT Final Semester form found at:

Health insurance information for international students may be found on the health plans page and the global services page.

If a full-time student does not waive their health insurance by the specified deadline each semester, they will be automatically enrolled for student health insurance and be billed for the semester.

Immunization Form

Completed Pre-Entrance Immunization Record is due by July 15 for students entering in the Fall Semester and January 5 for those entering in the Spring Semester.

Incomplete Grade Extension

Incomplete courses must be completed within one year. An extension will only be granted in extenuating circumstances and students must apply for an extension by completing this form. This form requires approval of your instructor, graduate director and the Associate Dean of the Graduate School.

Prerequisite Override

In circumstances where the student has not had the pre-requisite course(s) for a course that they wish to register for, the student will require a Pre-requisite Override Form. The form must be completed, signed by the appropriate academic administrators, and returned to the Registrar before the student may register for the course.   Pre-requisite override forms may be required for registration for a variety of reasons: the student took the pre-requisite course at another college of Rutgers; had a significant break in attendance such that course numbers may have changed in the system; had equivalent academic experience that does not align exactly with the pre-requisite course numbers; or other circumstances.  Pre-requisite overrides are granted at the discretion of the academic administrators involved and are not guaranteed.

Please note that students registering for courses at another college of Rutgers may require a pre-requisite override from the college of the course for which they are registering, and not from the college in which they are resident.

PhD Student (ABD) Full-Time Certification

Ph.D. (ABD) students who are fully engaged in graduate study beyond required course work, registered for fewer than 9 credits of required research (dissertation) hours, and need full-time status, may apply for Full-Time Certification. Students must have passed their qualifying/preliminary examination before applying for the full-time certification. This form requires the approval of your dissertation committee chair, graduate director, and the Associate Dean of the Graduate School.

Program Transfer

Registered students wishing to transfer from one program to another within the Graduate School (School 56) must fill out a Program Transfer Form. This form requires approval of your current graduate director, your future graduate director, and the Associate Dean of the Graduate School.

Students are expected to be registered continuously in the Graduate School (through coursework or matriculation-continued).  If you have taken any semesters off (not including the summer semester), you must apply for re-enrollment.  This form requires the approval of your graduate director and the Associate Dean of the Graduate School.

Semester of Desired Re-enrollment Application End Date
Spring 2024 January 22, 2024
Fall 2024 September 1, 2024
Registration Block Override

This form is issued by the Graduate School Office and is to be submitted to the Office of the Registrar in order to register a student for coursework while they have an academic hold on their record. This form requires the approval of your graduate director and the Associate Dean of the Graduate School. Upon the completion of this form, students will be registered for the approved coursework.

Scholarship Appeal Form

Request for Reinstatement of a Graduate School Scholarship

A one-page statement is required that provides information about the extenuating circumstances (health, family, other) that affected your academic performance with supporting documentation.

Transfer Credit

Graduate courses completed at other institutions may be accepted for credit at the university. Transfer credits refer to credits earned at another institution (including another graduate school within Rutgers University) before the student enrolls at Rutgers-Camden.  Please note that transfer and transient credits combined may not exceed one-third of the degree credits in the Graduate School-Camden.  This form requires the approval of your graduate director and the Associate Dean of the Graduate School.

Transfer credits must meet the following criteria:

  1. Credits must be from formal graduate-level coursework.
  2. Students need to have earned grades of B or better in the courses to be considered. P, R, or S grades are eligible for transfer if equivalent to a grade of B or better and accompanied by a letter from the instructor of the course testifying to that equivalent.
  3. No credit may be transferred for thesis research work, independent study, or ungraded courses.
  4. Credit is not normally transferred for courses taken more than six years prior to the application for transfer of credit. Appeals for waiver of this time limit may be made to the Graduate Program Director, in writing, with a statement verifying the current level of the student’s information on the subject or that the course material is still current.
  5. Quarter credits will be converted to semester credits by reducing the total by 1/3 (e.g., 9 quarter credits = 6-semester credits).
  6. International transcripts must be evaluated by a credential evaluation organization in the National Association of Credential Evaluation Services (NACES). A list of acceptable evaluation organizations may be found here:  

For those transferring credits from another Rutgers Program, please use the following form

Transient Credit

Graduate students at Rutgers University-Camden are expected to take all their coursework at the Graduate School at Rutgers-Camden, unless they receive special permission in advance.  Graduate courses completed at other institutions (including another graduate school within Rutgers University) while enrolled as a graduate student at Rutgers-Camden may be accepted for credit.  Transient credit has to be approved prior to the student enrolling in a course at another institution/school and should be granted only in exceptional circumstances. This form is mostly used to register for classes at other Rutgers campuses prior to the semester starting. Credits taken at different institutions during a student’s term here at Rutgers are almost never accepted under this umbrella of transient credit. Lower tuition, scheduling convenience, or traveling distance are not sufficient causes for taking courses elsewhere. Transient credit will not be granted retroactively. Please note that the number of transient credits and transfer credits combined cannot exceed one-third of the total credits for graduation. This form requires the approval of your graduate director and the Associate Dean of the Graduate School.

Professional Experience Credit

Graduate students at Rutgers-Camden, and, most commonly, EMPA students, may want to petition for credit through their professional experience. In situations like these, students may get the approval of their graduate director through the use of this form and an attached resume proving the relevance and depth of professional experience. This credit follows the guidelines of other transfer/transient credits, meaning that no more than 1/3 of the total degree requirements can be transferred in. This form requires approval from a graduate director, the graduate school administration, the Associate Dean, and, finally, the registrar.

Research/Travel Grant

Limited grants are available from the Graduate School of Arts and Sciences to support graduate student research or travel expenses in the form of a reimbursement. The maximum amount available is $500. This amount applies to the entire fiscal year, meaning students can receive a max of $500 for the time period starting July 1st and ending June 30th of the following year. Special circumstances may be considered for students who wish to apply for a research grant and travel grant independent of each other; these will be judged on a case-by-case basis. Interested students may apply here:

Procedure for Withdrawal

Students must follow the University Withdrawal Process, which includes completing an online withdrawal form.