Please note: Submission of any form does not automatically signify approval. Official approval is not granted until signatures are obtained from the Graduate Director and Associate Dean of the Graduate School. Students will be notified by the Graduate School Office via email once the form is officially approved.
Students are expected to be registered continuously in the Graduate School (through coursework or matriculation-continued). If you have taken any semesters off (not including the summer semester), you must apply for re-enrollment. This form requires approval of your graduate director and the Associate Dean of the Graduate School.
Graduate students may enroll in up to two upper level (300 or 400 level) undergraduate courses for graduate program with approval of the graduate program director and Associate Dean of the Graduate School. Approval must be gained prior to the semester in which the student enrolls in the course. Undergraduate students enrolled in a accelerated degree program must also fill out and submit this form for approval in order to ensure that they receive credit for their courses. Independent Study courses are not included under this policy.
Graduate courses completed at other institutions may be accepted for credit at the university. Transfer credits refer to credits earned at another institution (including another graduate school within Rutgers University) before the student enrolls at Rutgers-Camden. Please note that transfer and transient credits combined may not exceed one-third of the degree credits in the Graduate School-Camden. Transfer credit applications will not be considered until a student has completed at least 12 credits in their program. This form requires approval of your graduate director and the Associate Dean of the Graduate School. Please attach a copy of your transcript. Graduate Directors might also request for your to attach copies of syllabi.
Graduate students at Rutgers University-Camden are expected to take all their coursework at the Graduate School at Rutgers-Camden, unless they receive special permission in advance. Graduate courses completed at other institutions (including another graduate school within Rutgers University) while enrolled as a graduate student at Rutgers-Camden may be accepted for credit. Transient credit has to be approved prior to the student enrolling in a course at another institution/school and should be granted only in exceptional circumstances. Transient credit will not be granted retroactively. Please note that the number of transient credits and transfer credits combined cannot exceed one-third of the total credits for graduation. This form requires approval of your graduate director and the Associate Dean of the Graduate School.
Dissertation Committee Chairs or PhD students at Rutgers University – Camden must complete this certification request to produce the necessary certification paperwork. At the conclusion of the proposal/defense, voting members of the committee should sign the Certificate of Result, indicating pass, failure, or deferred decision, and the chair should return it to the departmental office. A copy of the Certificate of Result should be sent to the Office of the Dean of the Graduate School. If the committee defers its decision, a new Certificate of Result will then be completed when a final decision is reached. Students should not be given the Certificate of Result. All decisions to pass must be unanimous. Dissertation defense (final) must be held within 5 years of the dissertation proposal (preliminary).
PhD (ABD) students who are fully engaged in graduate study beyond required course work, registered for fewer than 9 credits of required research (dissertation) hours, and need full time status, may apply for Full-Time Certification. Students must have passed their qualifying/preliminary examination before applying for the full-time certification. This form requires approval of your graduate director and the Associate Dean of the Graduate School.
- PhD Student (ABD) Full-Time Certification [DocuSign Form]
- Health Insurance Request Form: This form is to be used by Full-Time Certified students who are not funded, but would like to enroll in university health insurance.
Non-matriculated students may take up to 12 credits before applying for matriculation. Students currently registered in the Graduate School at Rutgers-Camden as non-matriculated students who wish to change their status to matriculated must complete this form. This form requires approval of your graduate director and the Associate Dean of the Graduate School.
- Application for Change of Status Non-Matriculated to Matriculate [DocuSign Form]
Registered students wishing to transfer from one program to another within the Graduate School (School 56) must fill out a Program Transfer Form. This form requires approval of your graduate directors and the Associate Dean of the Graduate School.
Students are expected to complete their degree within the time frame listed in the Graduate Catalog. Students wishing to apply for an extension must fill out the Degree Time Limit Extension Application. This form requires approval of your graduate director and the Associate Dean of the Graduate School.
Incomplete courses must be completed within one year. An extension will only be granted in extenuating circumstances and students must apply for an extension by completing this form. This form requires approval of your instructor, graduate director and the Associate Dean of the Graduate School.
Students wishing to withdraw from the semester must fill out and obtain approvals from their Financial Aid Officer, International Student Services Representative (if applicable), Graduate Director, and Associate Dean for the Graduate School. Please review all Refund Policy information on the Student Accounting page. Students must stop by the One Stop Shop to receive the withdrawal paperwork.
Completed Pre-Entrance Immunization Record is due by July 15 for students entering in the Fall Semester and January 5 for those entering in the Spring Semester.
- Student Immunization Form (writable PDF)
Full-time students are required to have health insurance. If students already have health insurance, the student health insurance may be waived each semester. Also, part-time students are eligible, but are not required, to enroll in student health insurance.
Deadlines and additional information regarding student health insurance for domestic students may be found on the health insurance page.
If a full-time student does not waive their health insurance by the specified deadline each semester, they will be automatically enrolled for student health insurance and be billed for the semester.
All graduation information including policies, required forms, and deadlines are listed on the Graduation page.